Koody

Koody is an AI money manager designed specifically for individuals and sole proprietors who need to track personal and business cash flow together. The application works on mobile and desktop, and it bridges a gap most budgeting apps ignore: the messy reality of someone with both personal spending and side-hustle income trying to separate the two for tax time. From the moment you add your first account through the moment you export clean records for your accountant, Koody is built around how actual freelancers and small-business owners handle money.

The app connects to any bank or credit union, or it works entirely bank-free if you prefer manual entry. When you sync an account, Koody does not store your bank credentials; instead, you add account information once and Koody tracks what came in, what went out, and what is due next. If your bank does not support real-time syncing with finance apps, Koody does not break: you can add the account details manually and keep working without a live bank connection. Adding an account takes about thirty seconds, whether you are connecting a live account or entering details by hand.

Auto-categorization happens automatically as you import transactions. Koody learns your spending patterns and suggests categories for groceries, bills, rent, subscriptions, or anything else you track. You set spending limits for categories, and as you import transactions, Koody shows which categories are filling up, which ones have room left, and what needs closer attention. All of this happens on a single screen: income, expenses, subscriptions, and upcoming bills, all in one view.

The budgeting system is built around how people actually get paid. You can create budgets that match your pay schedule: weekly, biweekly, or monthly. If you are paid every other Friday, you create a biweekly budget, and Koody aligns it to your payday so your budget boundaries fall on the days your actual cash flow does. Koody also supports the 50/30/20 budget rule (fifty percent needs, thirty percent wants, twenty percent savings), so if you want to use that framework, it is built in.

The Koody AI assistant handles questions in plain English. Ask it to create a monthly budget and it builds one in seconds, based on your real spending history. Planning a trip? Give it a total and it splits the expense across your categories. Ask which subscriptions hit in the next two weeks, which single cut would keep you on budget, or where your biggest transactions went last month. This is a genuine time-saver when you are trying to understand cash flow quickly, which matters for anyone managing both personal money and business expenses.

Importing historical data is designed for the person who has been too busy to track finances for six months. Download bank and credit card statements as PDFs or CSVs, drop them into Koody, and Koody AI sorts months of transactions into categories automatically. No retyping, no color-coded spreadsheet surgery at midnight. The import detects duplicates so if you import the same bank CSV twice by accident, you get one set of transactions, not two. Your history stays put and stays yours to export any time.

The cash flow view shows money in and money out week by week, which makes it easy to spot payday, rent week, bill week, and the slow weeks in your cash flow. Key Signals highlight the merchants and income sources shaping your month, so you see at a glance that Trader Joe's is your biggest expense or that you got a payment from one client that moved the needle significantly.

Business categories are shipped built in. Koody recognizes that sole proprietors need to track freelance income, contract labor, business rent, owner draws, taxes, and licenses in a way that makes sense at tax time. These categories appear by default, named the way tax forms name them. You can add custom categories or rename anything to match your business terminology. The app lets you track revenue against expenses per category and see your business cash flow right alongside your personal money, all in one place.

Income tracking is granular. Koody shows income by source, with each source displayed as part of the total, so a client who pays late and a side hustle that quietly grew both show up in the mix. Mark income as taxable and set money aside, and Koody calculates your net income after tax and displays it prominently. This is the number you start with for quarterly tax review, so tax time is far less painful.

Splitting personal and business spending from the same transaction is something most budgeting apps do not handle. Koody lets you tag a single expense as part personal, part business (for example, office supplies from a store where you also buy groceries), and the app separates the two automatically. You can snap receipts or attach files to matching expenses, and Koody builds a P&L statement from what actually happened.

Pricing is transparent and simple. The Free tier costs nothing and includes manual transaction entry, bank account links (up to one year of history), transaction categorization, subscription and bill monitoring, AI questions, receipt uploads, tax set-aside calculation, and access on mobile and desktop. The Standard tier costs $2.99 a month and adds three years of transaction history, custom categories, auto-generate recurring transactions, CSV/Excel/JSON exports, and budget creation tied to your pay schedule. The Plus tier costs $4.99 a month and adds unlimited transaction history, bank statement imports from PDFs or CSVs, automatic transaction categorization on imports, unlimited categories, automatic detection of recurring transactions, and advanced Koody AI. Plus includes a thirty-day money-back guarantee for eligible customers in the US, UK, Canada, and Australia.

The site notes that tax-prep features are exclusively for people in the United States. Transaction import and auto-categorization work best for customers in the US, UK, Canada, and Australia. If you live elsewhere, you can still use budgeting, expense tracking, and cash flow management without those features.

You can budget without linking your bank account entirely. Set budgets, track spending by category, set savings goals, and upload receipts all in manual-entry mode if you prefer. This is valuable if you do not want to connect accounts but still want the structure of a modern budgeting tool.

Koody suits individuals and sole proprietors who mix personal and business finances, who need clean records for their accountant, or who want to track multiple income sources separately from their spending. It is especially useful for freelancers and small-business owners who currently use spreadsheets or are drowning in categorization work. The AI assistant makes frequent questions faster to answer than opening a spreadsheet or digging through transactions manually. The app is mobile-first, so checking your budget or asking the AI about this week's cash flow works on your phone as easily as your desktop. If you are a sole proprietor or freelancer in the US, UK, Canada, or Australia, Koody closes a real gap between personal budgeting apps and tax-prep spreadsheets.